Accounting & Property Management Services for Condo Associations

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Accounting & Property Management Services for Condo Associations

Schedule a Consultation

Condo Property Management

Maine Condo Companies specializes in property management services for condominium and homeowners’ associations of all sizes. Our property managers are responsive and listen to your needs. We ensure every aspect of running your condominium association is taken care of in a professional, polite, and courteous manner.

Our Condo Property Management services include:

  • An assigned property manager is available during business hours via email or phone to respond to common area repair and maintenance needs, billing to association or owners as appropriate.
  • 24/7 Emergency Phone Number for after-hours or emergencies.
  • Ensure the maintenance and upkeep of all common areas are taken care of.
  • Solicit quotes from licensed vendors for property maintenance, insurance, utility contracts, and any other services needed as directed by the board.
  • Collect and maintain proof of liability insurance from all service providers.
  • Manage service providers to ensure they are following through with their contractual responsibilities.
  • Develop and manage a preventative maintenance program for the association’s assets.
  • Maintain a log to provide historical information regarding property maintenance and improvements.
  • Gain a working knowledge of the association’s declaration, bylaws, rules, and regulations.
  • Periodically review the association’s expenditures to find potential cost savings.
  • Attend board meetings and report to the board on completed, in-progress, and upcoming action items.
  • Work with board members via email or phone between board meetings to provide updates on action items.
  • Provide board members, and 3rd party vendors access to our online task/project management software to facilitate better collaboration on projects and tasks.
  • Work with the board and owners to develop and enforce the rules and regulations of the condominium association.
  • Attend and help the board prepare for the annual meeting.
  • Send out a package to owners that include proxies, past annual meeting minutes, and proposed upcoming budgets to be approved.
  • Manage elections as directed by the board.
  • Send welcome packages to new owners that include condominium rules, regulations, condo fee payment information, and other applicable information.
  • Be a liaison between board and owners to respond to owner concerns and disseminate board communications.
  • Maintain an online folder that board members and owners have secure access to containing minutes, condo docs, contracts, and other administrative documents.
  • Can provide leasing, security deposit/rent collection, 24/7 tenant relations, maintenance oversight, and financial reporting for the owners’ units if desired at the owner’s cost.

Contact us now to learn how Maine Condo Companies can serve your association.

High Praise From Our Clients

Here are some testimonials from our happy clients:

Jeff Dempski

Our association has been through 3 different property managers in the past 10 years. We find that Maine Condo Companies stands head and shoulders above any management company that we’ve either hired or interviewed. Maine Condo Companies has proven to be a highly competent and reliable manager and accountant. They pay attention to detail and ensure that issues are dealt with in a timely manner. Their thoroughness ensures that issues are not missed and they believe in prevention rather than knee-jerk reaction. They are very affable and always reachable and timely in response. We have no reservations in giving Maine Condo Companies the highest recommendation in regards to property management.

Sue Bellavance

Maine Condo Companies, has and continues to spend an extraordinary amount of time, energy and dedication into managing our property. The volume of different tasks that they undertake is handled with dependability and professionalism. The Board would hire them all over again!

Jan Gallaway

Maine Condo Companies are invaluable to our Condo Association. We appreciate the company's dedication and attention to the association's needs. Anytime there is an issue or a request, Maine Condo Companies respond quickly and follow through with any situation that needs attending. Maine Condo Companies demonstrates competent skills in handling our financial needs and a monthly accounting of income/expenses is provided. This Condo Association feels lucky to be working with Maine Condo Companies!

Alan Robitaille

Smith Farm Condo Assn has had a 5+ year relationship with Maine Condo Companies that has worked out very well for us. We brought them on initially to handle our finances and to provide the transparency that we were not getting from our previous contractor. Maine Condo Companies provides monthly updates to the owners and a slightly more detailed version to the Board of Directors which is complete and appreciated. When we were in need of a Property Manager as well, Maine Condo Companies took on that role and has been responsive to those issues that have arisen with the units. With his cadre of contractors and contacts, Maine Condo Companies has maintained the quality of service in that regard and we are satisfied that our needs are handled timely and correctly. We are pleased to be a part of Maine Condo Companies.

Kimberley Richards-Harvey

Maine Condo Companies consistently delivers outstanding financial and management expertise for the condo owner. From annual budgets to tax filings, Maine Condo outlines and recommends the necessary budget strategy, including bill paying, to ensure that this process is seamless.

Jo-Ann Haeberle

Maine Condo Companies has provided Financial Management Services to our condominium association for three years at an exceptional integrity and customer service level. Michael Clark is a real financial professional with a sound understanding of condominium association management's complexities.

Lauren Johnson

Maine Condo Companies helped us better understand our condo association financials and saved us money. Our board can quickly review our financials through Maine Condo Companies’ clear reporting, plus we receive reports promptly. We highly recommend it!

Elaine Shamos

As treasurer of our condo association, I am so fortunate to be working with Maine Condo Companies. They are very efficient, reliable, and makes everything so easy. They have a wealth of helpful information and are a pleasure to work with. You can't do better than Maine Condo Companies.

Frank Morehead

After meeting Mike, we knew we found someone who would be thoughtful and thorough. We have not been disappointed! We have greatly appreciated the timely manner in which we receive our reports and a full accounting of all things financial.

Jim Beaudry

Maine Condo Companies has the ability to handle all aspects of Condo Management from bill payments, HOA collections, tax filing, insurance coordination, and assisting mortgage companies and real estate agents with all their needs during a sale.

Vicky Polonis

The personalized approach, rapid response times, seamless interactions with contractors, timely filing of taxes, and all necessary reports are some of the benefits of this company, which we have been enjoying.

Bill Richards

Far more than just a bookkeeper, MCC could handle all our billing, receivables, payables, tax forms, and 1099 forms, and compile accurate, easy-to-read financial statements. MCC has been all we expected and more.

David Roberts

Michael Clark offers great value and has provided our association with transparent, responsive service. We have appreciated his clear monthly reports showing actual spending to budget, accounts receivable, checking, and reserve account balances.

Russ Dulac

It has been a pleasure to work with Maine Condo Companies' staff over the last few years. It is nice to have a prompt, accurate response to our inquires at a reasonable expense. I would recommend their service no matter the size of the association.

Mary Buck

We hired Maine Condo Companies three years ago, and it was the best decision we made. They are professional, cooperative, available, and extremely helpful. Their fees are reasonable, which, as a small association, was also important. We couldn't be happier.

David Sciranka

As a condo board member and remote owner, I personally sleep better at night, knowing Maine Condo is handling all our property management and bookkeeping tax needs.

We Take the Stress Out of Running a Condo.

Schedule a Consultation

We Take the Stress Out of Running a Condo.

Schedule a Consultation
PO Box 660, Scarborough, ME 04070 | 207-831-7894
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